Senior Executive Assistant

About Us:

Prospect is the trade union of choice for over 163,000 professionals, specialists and managers from across the UK. Our members vary from nuclear physicists and engineers to film directors and cinematographers – with many more in between. For each of these members we provide advice, support, and representation. Join us and you can make a real difference to the lives of working people.  

Job Description:

We are looking for a Senior Executive Assistant to join Prospect and assist our National Secretary and their team in Scotland. In this role, you will be responsible for providing administrative assistance to National Secretary (NS) and team to help them carry out their duties more effectively. The ideal candidate will have prior experience working in an organisation of a similar size (>250 employees), and a passion for working for a Trade Union.

Key Responsibilities:

• You will provide administrative support for NS and some of the teams, including diary and email management, organising team meetings (including 1:1’s, PDR’s and catch ups) and provide reports on data from the case management system.
• You will be responsible for organising travel, accommodation and managing the processing of invoices and expenses.
• You will lead on the administration of sectors; including arranging external meetings, conferences and events, preparing and distributing papers and drafting and circulating minutes.
• You will be a key point of communication with Prospect’s Scotland Committee, Prospect Branches and the Scottish Trade Union Congress, being comfortable and able to communicate with internal and external stakeholders will be crucial.
   

Essential Knowledge, Skills and Experience:

• Experience working with senior stakeholders and senior managers.
• Demonstrable strong IT skills, including use of MS Office Applications, MS Teams, Zoom with the ability to pick up new digital platforms quickly.
• Demonstrates comprehensive administration skills with excellent attention to detail.
• Shows good organisational skills and the ability to prioritise workloads and meet deadlines.
• Demonstrates excellent interpersonal skills

Desirable Knowledge, Skills and Experience:

• Previous experience working within a Trade Union or membership organisation
• Previous experience of handling confidential information and ensuring compliance with GDPR legislation.
   

You will receive an annual incremental salary steps until the maximum (£41,872) is reached.

To apply click the ‘Apply now’ on the Prospect job page.

As part of the applications process you will need to complete an application form which will ask for details of your work, education and training history and to complete a supporting statement. Our panel will use the information shared in the application to shortlist so please use the space to demonstrate how your experience, knowledge, skills and personal qualities meet the outlined requirements.

We would recommend reviewing the Role Profile/Job Specification linked at the bottom of the Prospect job page.

If you have any questions please contact: peopleandops@prospect.org.uk.

Closing date: 3rd November 2026 – Noon (CV’s alone will not be accepted)

Interviews will be held on 16th November in our Edinburgh Office

Prospect Union is committed to create a diverse environment and is a proud Equal Opportunity Employer. All our applicants will be given careful consideration for employment regardless to race, colour, religion, sex, physical and mental disability, age, citizenship, pregnancy, genetic information, veteran status, gender identity, gender expression, sexual orientation, national origin, and any other protected status.

www.prospect.org.uk

About us

Prospect is a leading trade union that delivers advice, support, representation and a voice for our members. We are a not-for-profit organisation with over 250 staff helping to support more than 150,000 people in specialist, professional and technical roles across the private and public sectors. The Bectu Sector of Prospect represents both employees and freelancers working in Film, TV, Broadcasting and theatre and live events.

Our members want to get on at work. They work in a diverse range of professions, including energy, science, engineering, heritage, defence, entertainment and digital. As a union for modern working life we aim to get the best deal for our members by using evidence and building partnerships – while never being scared to call employers out when they get things wrong.

Our priorities are to grow our membership through attracting new members and to improve our impact, whether that is helping members win improvements at work or changing the policy environment which affects them.

Diversity is an important value for the trade union movement, and as an organisation we are passionate about promoting equality and equity at work and are committed to it for all our staff; we would be particularly interested in applications from groups that are underrepresented in the workplace.

Prospect is a great place to work - We offer a good work-life balance, flexible working options and offer support for learning and development.