Wales TUC Education Service Privacy Notice

The Wales Trade Union Congress (“the Wales TUC” or “TUC”) organises and administers funding for trade union education courses for union reps and officers from all its affiliate unions in Wales.  This includes funding for both TUC badged courses and single union courses (including Unite, UNISON, PCS, GMB, Usdaw, UCU and other single union courses).  These courses are delivered in partnership with our trade union education providers in Wales – Adult Learning Wales (ALW) and Coleg Gwent (“the course provider”).  The Wales TUC is the ‘data controller’ and the provider is the ‘data processor’ for the purpose of the data being collected from you on the course application/individual learner data collection form.

To process your application, provide funding for the course you are attending and to monitor which reps are attending trade union education courses, the Wales TUC requires the following mandatory information: your name, your union, your home address, details of you employer and workplace address.

The Wales TUC also requests that you provide some additional information for the purposes of equal opportunities monitoring.   You can opt out of providing this information if you wish but we would encourage you to provide it as the information is for monitoring purposes only and will be treated confidentially as set out below.

Finally the TUC also provides an email alert service to send out occasional emails with details of courses, events information and resources that we consider to be relevant to your role as a union rep.  We may also contact you to take part in research related to trade union education and/or your role.  These emails are kept to a minimum and you can unsubscribe at any time.  We encourage all reps to join the email alert service so that you are kept informed about learning opportunities. You can unsubscribe or update your preferences at any time here.

Wales TUC will keep your data securely stored in electronic form. The Wales TUC will use your information in line with the TUC's privacy policy except with the additional provisions stated below.

The information you provide will be held securely and used by the Wales TUC for a number of purposes set out below.  We are also required to share some data with our funders (Welsh Government), with the course provider and with your own union.  Data will only be shared securely when necessary and will never be passed on to any other third parties except with your explicit prior consent.

How will my information be used, and who will it be shared with?

• To administer and confirm eligibility for funding (used by Wales TUC and may be shared with the course provider, Welsh Government and its appointed representatives).
• To assist in the planning and monitoring of learning (used by Wales TUC and may be shared with the course provider, Welsh Government, its appointed representatives and your own union).
• To carry out evaluation and research into trade union education (used by Wales TUC and may be shared with its appointed evaluators/researchers, course providers, Welsh Government and its appointed evaluators/researchers and you own union).
• To provide occasional information via email on relevant trade union education training/events and information and resources from the Wales TUC relevant to your role as a union rep (used by Wales TUC only).

Your personal data will not be retained for any longer than necessary than the purposes listed above require.

Your rights: Under the Data Protection Act (2018) you have rights regarding the data that organisations hold about you, how this information is used and retained, a right to request access to information that is held about you and a right to withdraw consent. Further information regarding your rights under the Data Protection Act (2018) can be found on the website of the Information Commissioner’s Office. 

If you have any questions regarding your data please contact:

Wales TUC Cymru, 3rd Floor, 1 Cathedral Road, Cardiff, CF11 9SD. 

Tel: 0290347010 email: wtuc@tuc.org.uk

Please also see the TUC's privacy notice here https://www.tuc.org.uk/TUCprivacy.